How to Migrate Files from MEGA to Zoho WorkDrive in 2025

Zoho WorkDrive is built for teams that expect more from their cloud storage than simple file holding. Instead of acting as a passive archive, WorkDrive serves as a collaborative workspace where documents, media, and project files can be created, shared, and structured with minimal friction.

A key advantage of WorkDrive lies in its deep connection with the broader Zoho ecosystem, including Zoho CRM, Zoho Projects, Zoho Writer, and Zoho Sheets. For organizations already using Zoho applications, centralizing files in WorkDrive helps create a consistent workflow, reducing app switching and improving cross-team visibility.

• Team Collaboration: Shared Team Folders support real-time co-editing, clear version history, and structured access for all members.
• TrueSync File Access: Work directly with cloud files from your desktop without taking up local disk space, which is especially useful for large media collections.
• Enterprise-Grade Security: Encryption, role-based permissions, and detailed admin controls help organizations stay compliant and in control.
• Support for 200+ File Formats: Preview documents, images, audio, and video files directly in the browser, without relying on third-party tools.
• Native Zoho Integration: Connect WorkDrive with everyday Zoho apps to streamline file routing and approval processes.

Ultimately, Zoho WorkDrive turns file storage into an active part of daily collaboration, rather than a static place where data simply sits untouched.

MEGA is a cloud storage service best known for its strong focus on privacy and end-to-end encryption. It is widely used by individuals and small teams who need a secure place to store, sync, and share files across devices.

Unlike collaboration-driven platforms, MEGA is primarily designed around personal file storage and encrypted sharing. Users typically interact with files through folder-based organization, making it a straightforward option for backups, media collections, and long-term file retention.

• End-to-End Encryption: Files are encrypted client-side, giving users direct control over their data privacy.
• Simple File Sharing: Generate secure links to share folders or individual files with external users.
• Cross-Platform Access: Available on web, desktop, and mobile, allowing files to stay in sync across devices.
• Generous Storage Options: MEGA offers flexible plans suitable for storing large volumes of data.
• Folder-Based Organization: Files are managed in a familiar directory structure without additional workflow layers.

While MEGA works well as a secure storage solution, teams that require real-time collaboration, structured permissions, and document-centric workflows often choose to migrate active projects to platforms like Zoho WorkDrive.

MEGA is well known for its strong encryption and straightforward cloud storage model, which makes it suitable for personal use and basic file sharing. However, as teams grow and workflows become more collaborative, many organizations start to look for solutions that go beyond storing files and actively support teamwork around shared content.

• Designed for Team Collaboration: Unlike personal storage platforms, Zoho WorkDrive enables simultaneous editing, in-file comments, and structured Team Folders that keep projects organized.
• Clear Governance and Visibility: Detailed activity tracking, retention policies, and member-level insights help administrators maintain control and meet compliance requirements.
• Smooth App Integration: WorkDrive connects directly with Zoho’s business applications as well as common third-party tools, reducing fragmented workflows.

For teams that have moved past simple file storage and now focus on collaboration and process efficiency, Zoho WorkDrive often becomes the logical next step — especially when files are updated frequently or accessed by multiple users.

Recent evaluations highlight Zoho WorkDrive as a strong option for small and medium-sized teams thanks to features such as real-time sync, automatic version history (up to 500 versions), granular folder permissions, advanced content search (by keywords, tags, or metadata), and enterprise-grade encryption with audit logs. The official Zoho WorkDrive documentation outlines these strengths clearly for teams in the 10–20 user range.

By comparison, MEGA focuses primarily on secure storage and file sharing, but does not provide native collaboration tools such as Team Folders, online document editing, structured version rollback, or detailed audit trails.

As a result, users who mainly rely on cloud storage for personal backups or infrequently accessed files may find MEGA sufficient. However, if your workflow involves shared ownership, frequent updates, or compliance tracking, migrating to Zoho WorkDrive becomes far more attractive. Independent comparisons between MEGA and Zoho WorkDrive consistently rate WorkDrive higher for team collaboration and content management.

Beyond features, cost structure is another key factor when deciding whether to keep files in MEGA or move active work into Zoho WorkDrive. When used strategically, combining both platforms can improve productivity without significantly increasing overall spending.

How MEGA’s Pricing Model Works

MEGA follows a subscription-based storage model, where users pay for allocated storage capacity rather than collaboration features. This approach works well for secure file storage and long-term personal archives.

• Well suited for encrypted storage and individual file sharing.
• Costs are largely tied to total storage space rather than team size.
• Limited native tools for collaborative editing or workflow management.

How Zoho WorkDrive Pricing Is Structured

Zoho WorkDrive uses a per-user team subscription model. Its plans bundle shared storage, collaboration features, and administrative controls into a single license. Teams pay primarily for collaboration capabilities rather than raw storage alone.

• Shared storage pools available at the team level.
• Advanced features such as Team Folders and audit logs included.
• Desktop sync and TrueSync reduce reliance on third-party tools.

Avoid Using MEGA as a Collaboration Substitute

When MEGA is used as a shared workspace for daily collaboration, teams often compensate for missing features such as version history, structured sharing, and user-level permissions with additional tools or manual processes. Over time, this adds hidden costs in both effort and maintenance.

Moving active projects into Zoho WorkDrive consolidates collaboration, file management, and access control into a single platform, reducing complexity across teams.

Managing Migration Costs with CloudsLinker

A common concern is whether migrating data from MEGA to Zoho WorkDrive will increase monthly costs. The migration itself does not affect your WorkDrive pricing, which depends on your selected plan and number of users.

CloudsLinker handles transfers entirely in the cloud and is billed separately based on its own transfer plans. This allows teams to move active data into WorkDrive while keeping large archives in MEGA, achieving a balanced approach between collaboration efficiency and long-term storage costs.

Not every organization has to choose between MEGA or Zoho WorkDrive. In many cases, a more practical approach is a hybrid strategy: keep long-term archives and rarely touched files in MEGA, while using Zoho WorkDrive for everyday collaboration.

When to Keep Data on MEGA

MEGA is primarily built around secure cloud storage and file sharing. It fits scenarios where files are stored for reference, backup, or long-term retention, and are not constantly updated by multiple collaborators.

• Personal or team archives that need secure storage.
• Backups and collections that are accessed occasionally rather than edited daily.
• Large folders that you want to keep stored but not actively worked on.

When Zoho WorkDrive Should Be Your “Working Area”

Zoho WorkDrive, on the other hand, is centered on team collaboration, version history, and structured content management. Team Folders, version tracking, granular permissions, and desktop access with TrueSync make it a better fit for files that are edited and shared frequently.

• Active project documents, proposals, and deliverables.
• Files that multiple team members need to co-edit, comment on, or review regularly.
• Content that must be searchable by keywords, tags, or metadata for quick retrieval.

A Practical Hybrid Example

A common workflow is to treat Zoho WorkDrive as the “live workspace” and MEGA as the “archive layer”:

• During a project, working files stay in Zoho WorkDrive Team Folders for collaboration and sharing.
• After completion, older folders can be copied back into MEGA for long-term storage.
• This keeps WorkDrive focused on daily teamwork, while MEGA remains the storage space for archives.

Using CloudsLinker, you can automate parts of this hybrid approach — for example, periodically copying older folders from Zoho WorkDrive back to MEGA, or refreshing WorkDrive by importing archived content when needed.

Not every team needs to rely exclusively on either MEGA or Zoho WorkDrive. In practice, many organizations adopt a hybrid approach: keeping long-term archives and rarely accessed data in MEGA, while running day-to-day collaboration in Zoho WorkDrive.

When MEGA Makes More Sense

MEGA is primarily designed as a secure cloud storage platform with strong client-side encryption. It works well for scenarios such as file archiving, personal backups, and long-term storage, where data is uploaded once and accessed only occasionally. Its subscription-based pricing model is centered around storage capacity, rather than collaboration features.

• Long-term storage of media files, backups, and personal data.
• Archived project folders that no longer require frequent edits.
• Files that must remain stored securely but are rarely shared or modified.

When Zoho WorkDrive Should Be Your “Active Workspace”

Zoho WorkDrive, by contrast, is built around collaboration, version control, and structured file management. Features such as Team Folders, detailed version history, granular permissions, and desktop access through TrueSync make it better suited for files that are edited and reviewed on a daily basis.

• Active project documents, proposals, and shared deliverables.
• Files that require collaboration, comments, and frequent updates.
• Content that needs to be searchable by keywords, tags, or metadata.

A Practical Hybrid Workflow

A common setup is to treat Zoho WorkDrive as the “live workspace” and MEGA as the long-term storage layer:

• During active work phases, files live in Zoho WorkDrive Team Folders for easy sharing and editing.
• After projects are completed, older folders can be copied back to MEGA for long-term storage.
• This keeps WorkDrive focused on collaboration while MEGA handles secure, less frequently accessed data.

With CloudsLinker, parts of this hybrid workflow can be automated — for example, periodically copying finished folders from Zoho WorkDrive back to MEGA, or restoring archived content into WorkDrive when needed.